Litigation Support Specialist

Some college coursework or equivalent experience required.

The Litigation Support Specialist is responsible for performing a variety of tasks to support attorneys and the litigation process, including but not limited to:

Processing contested case pleadings, managing multiple attorneys’ calendars, and ensuring timely filing of documents.

Preparing and producing motions, discovery, disclosures, and other litigation-related documents, as well as scheduling court dates.

Reviewing contested case pleadings, documents, and communications to identify opposing parties’ defenses.

Coordinating with attorneys and appearance counsel to ensure appropriate coverage for upcoming court dates.

Managing attorneys’ schedules and finalizing dates for mediations, arbitrations, hearings, trials, and conferences.

Ensuring all necessary documentation is obtained, organized, prepared, and filed throughout the litigation process.

Communicating issues, updates, or potential problems to management and attorneys as they arise.

Ensuring compliance with state-specific filing requirements for each jurisdiction.

Preparing files for litigation, court appearances, reporting, and attorney correspondence.

Tracking and updating case information in Q-Law and other systems.

Conducting case investigations with courts, including checking case status, filing details, and upcoming appearances.

Performing legal research, including identifying proper filing procedures for new and existing states.

Handling administrative tasks such as creating, printing, notarizing, sorting, stapling, and mailing documents.

Assisting team members and providing support on projects or tasks as needed.

• Experience:
  • 2–3 years of experience in a similar administrative or legal support role.
  • 2–3 years of experience in civil law; civil litigation experience preferred.
  • Previous experience with Q-Law or similar case management systems is a plus.
• Knowledge:
  • Strong understanding of motions, discovery, evidence, litigation documentation, court rules, and filing procedures.
  • Familiarity with multi-state court processes and debt collection regulations preferred.

To be successful in this role, the Litigation Support Specialist must be able to:

• Consistently meet production goals and maintain minimal past-due tasks.
• Accurately task files for the next step in the contested litigation process.
• Respond to questions and communications in a professional and accurate manner.
• Complete tasks with a high degree of accuracy and attention to detail.
• Demonstrate strong organizational and follow-through skills.
• Communicate effectively with in-house attorneys to coordinate responsive documents and scheduling.
• Manage multiple contested litigation processes across different states while meeting strict deadlines.

• Skills and Abilities:
  • Exceptional attention to detail with the ability to multitask and prioritize workload in a fast-paced environment while meeting strict court deadlines.
  • Strong critical thinking and analytical skills to assess case details and determine appropriate actions.
  • Ability to assist attorneys throughout all phases of the litigation process.
  • Proven ability to maintain composure and accuracy under pressure.
  • Minimum typing speed of 45 words per minute and proficiency with 10-key by touch.
  • Intermediate proficiency in Microsoft Office Suite (Word, Excel, and Outlook).
  • Excellent problem-solving skills, with the ability to streamline workflows and improve efficiency.
  • Strong interpersonal and communication skills, with the ability to interact professionally with employees at all levels, court clerks, and external parties.
  • Team-oriented mindset with consistent follow-through and results-driven approach.
  • Self-motivated and adaptable, with a strong work ethic and ability to quickly grasp new concepts.
  • Demonstrated high ethical standards and ability to maintain confidentiality in all matters.