Two people working together with laptops and pen and paper

Executive Assistant

Employment Type: Full Time

Work Hours: Exempt; 40+ hours per week; Mon-Fri; in office; day shift

Education Requirements

  • Bachelor’s degree in Business Administration OR three to five years prior experience supporting a senior executive or team.

Qualifications

  • Strong knowledge and proficiency in Microsoft Office Suite, and scheduling.
  • The ability to meet deadlines in a fast-paced environment.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and responsiveness.
  • Highly resourceful team-player, with the ability to also be effective independently.
  • High sense of urgency, drive, and commitment to get the job done within the expected timeframes.

Responsibilities

  • Draft, review, and send communications on behalf of the CEO.
  • Organize and prepare for meetings (in person and virtual), including gathering and developing presentation materials, scheduling, and arranging meeting logistics.
  • Prioritize CEO emails and advance queries where appropriate.
  • Coordinate and book travel arrangements for associate business travel in a cost-effective manner.
  • Maintain various records and documents for the CEO, including confidential and sensitive information.
  • Serve as liaison between CEO, staff, and the public. This includes screening phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately.
  • Complete a variety of special projects and monthly reports including creating, updating, or maintaining PowerPoint presentations, Excel spreadsheets, and other materials.
  • Other additional and/or alternative duties as assigned, including occasional support for other senior executives, including the CFO and General Counsel as needed.

Skills

  • Strong organizational and time-management skills that reflect the ability to perform and prioritize multiple tasks with excellent attention to detail.
  • Excellent written and verbal communication skills.

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