Executive Assistant
Employment Type: Full Time
Work Hours: 8am-5pm
Education Requirements
Bachelor’s degree required, Business Administration or equivalent preferred.
Experience Requirements
Three to five years prior experience supporting a senior executive or leadership team.
Advanced knowledge and proficiency in Microsoft Office Suite, and scheduling.
The ability to meet deadlines in a fast-paced environment.
Strong organizational and time-management skills that reflect the ability to perform and prioritize multiple tasks with excellent attention to detail.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and responsiveness.
Excellent written and verbal communication skills.
Highly resourceful team-player, with the ability to also be effective independently.
High sense of urgency, drive, and commitment to get the job done within the expected timeframes.
Previous experience supporting executives at a public company preferred.
Responsibilities
Draft, review, and send communications on behalf of the CEO.
Organize and prepare for meetings (in person and virtual), including scheduling, gathering and/or developing presentation materials, and arranging meeting logistics.
Prioritize CEO emails and advance queries where appropriate.
Coordinate travel arrangements for all company business travel in a cost-effective manner.
Maintain various records and documents for the CEO, including confidential and sensitive information.
Serve as liaison between CEO, staff, and the public. This includes screening calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately.
Create, update, and maintain a variety of projects and reports utilizing PowerPoint, Excel, and other Office programs.
Coordinate quarterly board meetings including scheduling, preparing materials, and acting as a liaison between the board and the CEO.
Manage office, including answering all incoming phone calls, ordering office supplies, liaising with office vendors, managing office projects, and stocking break room.
Other duties as assigned, including occasional support for other senior executives, including the CFO and General Counsel as needed.