Executive Assistant
Employment Type: Full Time
Work Hours: Exempt; 40+ hours per week; Mon-Fri; in office; day shift
Education Requirements
- Bachelor’s degree in Business Administration OR three to five years prior experience supporting a senior executive or team.
Qualifications
- Strong knowledge and proficiency in Microsoft Office Suite, and scheduling.
- The ability to meet deadlines in a fast-paced environment.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and responsiveness.
- Highly resourceful team-player, with the ability to also be effective independently.
- High sense of urgency, drive, and commitment to get the job done within the expected timeframes.
Responsibilities
- Draft, review, and send communications on behalf of the CEO.
- Organize and prepare for meetings (in person and virtual), including gathering and developing presentation materials, scheduling, and arranging meeting logistics.
- Prioritize CEO emails and advance queries where appropriate.
- Coordinate and book travel arrangements for associate business travel in a cost-effective manner.
- Maintain various records and documents for the CEO, including confidential and sensitive information.
- Serve as liaison between CEO, staff, and the public. This includes screening phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately.
- Complete a variety of special projects and monthly reports including creating, updating, or maintaining PowerPoint presentations, Excel spreadsheets, and other materials.
- Other additional and/or alternative duties as assigned, including occasional support for other senior executives, including the CFO and General Counsel as needed.
Skills
- Strong organizational and time-management skills that reflect the ability to perform and prioritize multiple tasks with excellent attention to detail.
- Excellent written and verbal communication skills.